We supply and fit water meters free of charge in nearly all cases (provided that it is reasonable and practical and not unreasonably expensive) as part of our efforts to be water-efficient. However, there are some cases where we might not be able to fit a meter.

If we ever have to impose a temporary restriction on non-essential use (commonly called a hosepipe ban) to safeguard essential supplies, the ban will cover both metered and unmetered customers alike.

If you choose to use a garden sprinkler or other automatic garden watering devices you must have a meter fitted. This is because these devices can use more water in an hour than a family of four does in two days! Plus, if you use a sprinkler during hot, dry weather, demand can soar and affect supplies to other customers.

You must also have a meter if you choose to have a swimming pool or a pond with over 10,000 litres capacity that is designed to replenish itself automatically. This is because of the amount of water needed to fill it and maintain the water level.

If you use a handheld hosepipe without a sprinkler you do not need to be metered. However, devices like a perforated hose are classified as sprinkling devices and your supply will have to be metered if you use one. If you are a business customer you must have a meter.

If any of this applies to you (or if you aren’t sure) and you don’t have a meter, please contact us on our meter helpline 0330 678 1485. In nearly all circumstances we will fit the meter for free.

Yes! Many customers benefit by having their bills based on the actual volume of water they use. For instance, if you live in a house with a high Rateable Value (RV) your unmetered charges will be relatively high. If only a couple of you live there or if you use less than the average amount of water you could reduce your water bills. (Please note that you will be charged for billing and reading the meter through the standing charge.) We can offer you advice to help you decide if a meter is the best option for you. If you want a meter we will supply and fit one free provided that it is reasonable, practical and not unreasonably expensive. Simply contact our meter helpline on 0330 678 1485 for more information.

We will endeavour to install a meter as soon as possible and, wherever practicable, no longer than 90 days from the application. We start charging you using your meter as soon as we have fitted it. We’ll try to fit a meter for you as soon as possible. If we do fit a meter, we’ll take no longer to do it than 90 days from when you applied. Your new metered charges will start as soon as we’ve fitted it and be shown on your next bill.

You have the right to go back to an unmetered charge if you tell us that you want to. If your meter was fitted from the 1 April 2015 onwards you must do this within 24 months of your meter being installed or within 30 days of your fourth bill. At least two of your bills will be based on an actual meter reading so that you can work out how much water you have used and whether the meter has benefited you or not.

If your meter was fitted prior to 1 April 2015 you must contact us within 12 months of your meter being installed or within 30 days of receiving your second bill.

If you paid for your meter to be installed before 1 April 2001 you may be able to revert to an unmetered charge. You can do this if ALL of the following apply:

• The same customer who originally requested the meter and paid for the installation still resides at the property, is named on the billing account and is requesting to revert back to RV.
• Your property has a valid RV as at 31 March 1990.
• The property is a household/domestic property.
• There have been no substantial alterations to the property that would make the RV no longer valid i.e. extension, change of use etc since the RV was set.
• There is no swimming pool, an automatic watering device or sprinklers at the property.

If your property is a business, or if we have fitted your meter under our compulsory metering scheme, you can’t go back to an unmetered charge under any circumstances. If we both agree that you are going to go back to an unmeasured charge we will agree a date when this will start with you. The meter will need to stay where it is but rest assured we won’t bill you from it.

If you receive a bill based on an estimated reading you can take a meter reading yourself and tell us what the actual reading is. You can do this by reading the black digits (whole cubic metres) from left to right. You can then tell us what the meter reading is online or by calling us on 0330 678 0679. We will then send you a new bill. This can stop future estimated readings from being too high or too low and will make sure that you don’t get a surprise when you receive a bill based on an actual meter reading.

In legal terms the water meter is our property and you mustn’t remove it or instruct anyone to remove it for you (e.g. a plumber) under any circumstances. This is because it is a contravention of the Water Act (as stated in section 175 of the Water Industry Act 1991) and can be a criminal offence to interfere with, wilfully damage or remove the meter. If you are convicted of doing any of these things you could face a large fine. If you do remove the meter and refuse to have it refitted we can fit an external meter at your property. If we had to do this you would be liable for the cost.

There are normally three possible places that the Government regulations allow us to fit a water meter:

• Outside your property next to the stop tap, near the property boundary (which is our preferred location).
• Outside your property adjacent to the property wall.
• Inside your property with a radio-read facility.

The position of the meter doesn’t affect who owns the supply pipe. You can find more information on the pipes you are responsible for further below.

When we arrive, we will tell you where we will fit the meter. If you want it to be in a different place you may have to pay the extra costs. If there are any costs associated with this we will always confirm them with you before we do the work. If your property is more than 50 metres from our main we must install the meter at the start of your supply pipe (usually at the highway boundary). If you are unhappy about where your meter is fitted you do have the right to appeal to Ofwat.

If you want to have your meter moved please contact us and we will arrange for someone to visit you and carry out a survey. If you decide to go ahead with having the meter moved you will be charged for the cost of moving it unless you have specific special needs or need special assistance. We will confirm any costs associated with moving the meter before we do the work.

Your meter is approved for accuracy by the National Weights and Measures Laboratory as well as the manufacturer before it leaves the factory. We will show you how to read the meter when we install it. You can ask us to test your meter if you think it might be inaccurate. The meter will be sent away for testing on calibrated equipment independently of Hafren Dyfrdwy. If it is confirmed to be inaccurate we won’t charge you for the test. If it has over-recorded we will refund you the amount we estimate has been overcharged on your latest bill. If it has under-recorded we will not claim anything back from you.

Test records in recent years show that no meters have failed for being inaccurate by over-recording. They have been within accuracy limits or have failed for under-recording. If the meter is accurate you will have to pay for the test.

Very occasionally we may decide to test your meter if we think it might be necessary. We will pay for this and we will increase or reduce your latest bill if we find a problem. Any adjustment would be based on how much water you normally use.

You will pay for your water and sewerage services based on how much water passes through the meter. You will also pay standing charges for billing and reading the meter and a charge for surface water drainage. You will receive two bills each year (one every six months) and we will always aim for one of these to be based on an actual meter reading.

There are lots of ways that you can pay your bill but Direct Debit is the easiest and most convenient. You can also use our account number and sort code to set up internet banking, pay with a Watercard or cash at any PayPoint outlet, use your debit card to pay online using the ‘BillPay’ system or use your payment plan or payment book. Visit our ways to pay page or call us for more information. Our Code of Practice entitled ‘Your bill’ has lots more information about how to pay your bill. You can access this online or by calling us on 0330 678 0679.   

If you have a meter and you have used more water than usual, for example if you used a garden sprinkler during the bill period, your bill should be higher. However if you don’t think that you have used extra water it may be that there is a leak on your pipe.

You can check this yourself in a few simple steps:

• Turn off all the taps in the house and make sure that there is no water being used.
• Read the meter and take a note of the reading - you can do this by reading the black digits (whole cubic metres) from left to right.
• Take a second reading after an hour, making sure no water is used in the meantime.
• If the second reading is higher, there may be a leak.

You can also check for other signs of a leak such as areas of lush vegetation during dry periods and other obvious damp patches or a constant noise coming from the pipes in your home that sounds like the noise that is made when water is being used. Checking for any faults with water flowing through your toilet overflow (particularly for new bathroom fittings where the overflow is diverted back down the toilet flow) can be useful.

If we are installing a meter we will check for any leaks on the service pipe. If we find a leak we will tell you about it and repair it under our free repair scheme as long as we don’t need to do any more excavation. If further excavation is needed to repair the leak then you will have to arrange for this to be done at your own cost. If further excavation is required but you don’t repair the leak then we can charge you for the extra water that is being used and you won’t be eligible for any leakage allowances.

We strongly recommend that you read your meter regularly to make sure you don’t have any leaks. If you get a leak anywhere in the pipes on your side of the meter (within the property boundary) this can mean that you use more water and therefore you will get a higher bill.

It is your responsibility (or your landlord’s) to repair and maintain your part of the service pipe, in the same way as it is for the other pipe work and fittings in your home, even if the meter is some distance from your property.

It is our duty under law to prevent the loss of water from the water supply network. If a leak that is your responsibility is not repaired under our free repair scheme or is not repaired promptly by the property owner, we may start legal proceedings under section 75 of the Water Industry Act 1991. You can find more details about our leakage policy and free repair scheme in our leakage Code of Practice. Visit our leakage allowance page or call us on 0330 678 0679 to request this.

If you experience difficulties because you use a lot of water and have a low income the WaterSure Wales scheme could help. It is a statutory scheme that offers you a capped charge. If someone in your household receives benefits and has a medical condition that makes you use more water, or if you receive benefits and have three or more children under 19, you may be able to apply.

You can qualify for a reduced rate if you pay for your water based on a meter reading and you are receiving any of these benefits:

• Income Support
• Income Based Job Seekers Allowance
• Housing Benefit
• Disability Living Allowance
• Personal Independence Payment
• Child Tax Credit (except in receipt of the family element only)
• Pension Credit
• Working Tax Credit
• Income-related Employment and Support Allowance

You must also have either:

• 3 or more dependent children under the age of 19 years living at the property,

or

• You or someone else living at the property must have a medical condition requiring high water usage.

For more information visit our accessibility pages or call us on 0330 678 0679. You can also see more information on the WaterSure Wales section.

To make sure that your account move runs smoothly we would prefer you to tell us at least five days before you move so that we can record a closing reading and organise the details. It is vital that you tell us at least two days before you move otherwise you will have to pay the charges up to the earliest of the following dates:

• 28 days after you notify us of your move.
• The next planned meter reading date.
• The date that the new occupier tells us they have moved in.

If you are moving house and staying within our area and your new property doesn’t have a meter you can apply to have one fitted for free. Contact our Customer Contact Centre on 0330 678 0679 for more information.

We need to know if you have individual needs so please contact us to join our Access register. Being on the register means you can access the following services:

• Correspondence in large print, Braille, electronic or audio formats
• Bill reading service
• Textphone service
• Confidential password to help identify our staff who may call at your door
• Special meter reading arrangements
• Special water supply arrangements if you are a home dialysis patient
• Help with the provision of free bottled water during a supply interruption

For further information, or if you wish to be added to our Access register, please contact us on 0330 678 0679. We will take your details and arrange for our Access team to contact you or send an Access information pack.

If a Hafren Dyfrdwy employee asks to come into your home, they will show you an ID card with their name and photograph on it. You can check their identity by calling 0845 850 8931 and we will confirm if they are genuine. Do not call any other number they give you or accept any excuses. If you are in any doubt, do not let them in. For your protection, we have a password scheme which can protect you against bogus callers. For more information visit our accessibility pages or call us on 0330 678 0679. If you use a textphone you can also contact us on 0800 328 1155.

Our website is designed to provide you with answers and advice for many queries you may have. You can also pay your bill, apply for a meter, update your meter reading, check your water quality, change your address or report a leak. You can visit our hompage for more information on the services we offer.

For general enquiries or complaints about your bill, please call us on 0330 678 0679.

This line is open Monday - Friday, 8am - 9pm & Saturday 8:30am - 5:30pm including Bank Holidays with the exception of Christmas Day, Boxing Day and New Years Day.

You can also email us. If English is not your first language and you need help, please call and ask for our Language Line service.

For operational emergencies (leaks/burst mains/sewer blockages/sewer flooding/dangerous apparatus) and general operational information or complaints about your water and sewerage services, please contact our Customer Operations Service Centre on 0800 085 8033. The centre is operational 24 hours a day, 7 days a week.

The postal address is:

Hafren Dyfrdwy
PO Box 507
Darlington
DL1 9XF

If you use a textphone you can contact us on 0800 328 1155 (available 24 hours a day)

Our headquarters are located at:

Hafren Dyfrdwy
Packsaddle Wrexham Road
Rhostyllen
Wrexham
Clwyd
LL14 4EH

Please note that if you are calling from a landline, our 0800 numbers are free of charge, our 02477 number is charged at the local rate and our 0345 number is charged at your operator’s rate.

Calls made from mobile phones will be charged at your operator’s rates.

CCW is there to review all issues that affect your interests as a water customer, liaise with us and make representations on your behalf. CCW staff can give you free, independent advice on issues that affect you as a water customer and they will investigate any complaints that you can't resolve directly with us through our own complaints procedures. They will also advise you if the matter you have raised is a dispute that can be settled by our regulator, the Water Services Regulation Authority (Ofwat).

You can contact CCW at:

CCW
1st Floor Victoria Square House
Victoria Square
Birmingham
B2 4AJ

0121 345 1017 or 0345 702 3953

www.ccwater.org.uk